Employers: Use Updated I-9 for New Hires

Co-author, Sue M. Bendavid March 14, 2013

Editor’s Note: A new I-9 manual has been released, which provides information for employers regarding the more obscure procedures involved in completing the updated Employment Eligibility Verification form. Click: I-9 Manual for the pdf version, available on the U.S. Citizenship and Immigration Service website.
The U.S. Citizenship and Immigration Services (USCIS) published a revised Employment Eligibility Verification Form I-9 for use. All employers are required to complete a Form I-9 for each employee hired in the United States.Improvements to Form I-9 include new fields, reformatting to reduce errors, and clearer instructions to both employees and employers.Effective 03/08/13:

• Employers should begin using the newly revised Form I-9 (Rev. 03/08/13)N for all new hires and reverifications. 
• Employers may continue to use previously accepted revisions (Rev.02/02/09)N and (Rev. 08/07/09) Y until May 7, 2013. 
• After May 7, 2013, employers must only use Form I-9 (Rev. 03/08/13)N.

English and Spanish versions of the new I-9 form are available on the USCIS website. However, the Spanish version is only for reference; Spanish-speaking employees must still complete the English version of the form.As a reminder, employers generally must inspect original documents submitted by the employee within three days of hire. It is recommended that copies of the documents and the completed Form I-9 be filed together in a location separate from the employee’s personnel file. The I-9 should be retained for three years after termination.

Sue M. Bendavid of our Employment Practice Group represent employers in matters of compliance and employee claims. Contact her via email: sbendavid@lewitthackman.com.

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